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Administrative Division
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Objectives : view...
- To safeguard the interests and well-being of the campus community as well as users of its facilities.
- To create an effective, committed and dynamic management of the University's properties.
- To implement efficient and cost effective development projects of the University.
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Functions :view...
- Personel management
- JPPHB administration matters
- Management of preparation and logistics for official functions
- Cleaning services, reservation & rental of equipment/canopies
- Managing depletion & disposal of chemicals from colleges and departments
- Managing removed of furniture and office equipment
- Managing the university staff housing
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Electrical & Electronic Engineering Division
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Objectives : view...
- To ensure electrical supply and services are always in good condition.
- To ensure service given achieves objective of Department of Development and Estate Maintenance.
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Functions : view...
- Electrical distribution system 33kv/11kv/415v
- Low voltage, medium voltage and high voltage switch gear
- Emergency power supply system
a. Power generation
b. Uninterupted Power Supply system (UPS)
- Electrical utility equipment and fittings
- Lab equipment
- PABX systems
- Office equipment
- Audio visual equipment
- QMS, automatic doors, walkie talkie
- Electronic equipment
- Renovation works
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Mechanical Engineering Division
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Objectives : view...
- To ensure mechanical infrastructure is always in good condition.
- To ensure services given achieve the objective of Department of Development and Estate Maintenance.
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Functions : view...
- Air conditioning system, chilled works & cooling towers
- Vacuum and compressed air
- Fire protection systems
- Air conditioning systems
- Mechanical systems
- Technical and lifts
- Hot water systems
- Gas systems
- Renovations works
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Civil Engineering Division
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Objectives : view...
- Civil Engineering Division provides infrastructure and engineering support, environmental support, housing and landscaping management, assets maintenance, and skilled personnel to design, construct and maintain facilities for University Malaya and keep all utility infrastructures in safe operating condition while seeking renovation and improvement of the facilities.
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Functions : view...
- Main structure and ancilliary structures
- Cold water supply system
- Sanitary/sewerage and sewage treatment system
- Furniture, finishes and fittings
- Infrastructure maintenance
- Renovation works
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Development Division
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Objectives : view...
- Plan and provide physical development plan for UM’s future requirement.
- Managing project financing and UM’s development budget.
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Functions : view...
- Ascertain needs for facilities and infrastructure to provide condusive environment for learning, teaching and research
- Ascertain needs for facilities and infrastructure upgrading to accomodate growth of services at the university
- Monitor, supervise and evaluate progress of projects including expenditure and work implementation in accordance with the organisation needs
- Prepare project progress reports
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Contract & Quantity Surveying Division
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Objectives : view...
- To ensure at least 70% of quotations requested by Management & Maintenance and Development & Maintenance Out Of Campus Division are tendered an completed.
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Functions : view...
- Cost management
a. Project cost planning and analysis
b. Administer matters relating to contracts including evaluating payments and cost comparison
c. Preparation of bills of quantities
d. Value management
- Contracts administrative and quantity surveying
a. Preparation of cost estimate
b. Preparation of tender documentation and evaluation
c. On-site measurements
d. Final accounts
e. Contract administration
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Property Management Division
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Objectives : view...
- To ensure leased / rental and property management is implemented and maintained in coordination with objective of Department of Development and Estate Maintenance.
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Functions : view...
- Properties management
a. Valuation of properties and space
b. Land and building procurement
- Asset management
a. Inventories/assets including disposal
b. Distribution & donation of condemned assets and their replacement (Vot H)
c. Asset inspections and auditing
- Space management
a. Registration of space codes, space inspection and audit
b. Measurement of space
c. Providing space information to departments/students upon request
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Planning & Architecture Division
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Objectives : view...
- Ensures at least 70% from requests of working drawing from other divisions in Department of Development and Estate Maintenance can be completed.
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Functions : view...
- Design consultation services
- Layout planning concepts services
- Preparation of presentation/technical drawings
- Supervise development and maintenance projects
- Provide standards (design/space) for University's use
- Control and manage drawing records of completed buildings (As-built drawings/survey,etc.)
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Finance Division
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Objectives : view...
- To ensure budget given are spent according to plan
- To ensure that production of purchase order and payments are processed within time given.
- To ensure procedures are followed accordingly by all departments/units as been set out by Bursar.
- To monitor expenditures by all departments/units from time to time.
- To process purchase order.
- To process payment that has been endorsed by relevant authorized personnel.
- To manage and process overtime and mileage claims.
- To manage petty cash claims.
- To reconcile with Bursar account.
- To prepare monthly finance report, statistic of invoice received report, registration of purchase order report and payment made to contractor by account report.
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Functions : view...
- Monitoring annual budget, operating budget and other budgets from time to time
- Processing purchase orders and payment vouchers
- Managing claims for overtime, travelling, transportation, petty cash and postal orders as proceeds of sale of quotation documents
- Accounts liaison with Treasury
- Preparing monthly financial reports and finance related working papers
- Coordinating proposed expenditure under Modified Budgeting System (MBS)
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