JPPHB, University of Malaya

To safeguard the interests and well-being of the campus community as well as users of its facilities.
To create an effective, committed and dynamic management of the University's properties.
To implement efficient and cost effective development projects of the University.

To ensure electrical supply and services are always in good condition.
To ensure service given achieves objective of Department of Development and Estate Maintenance.

Electrical distribution system 33kv/11kv/415v
Low voltage, medium voltage and high voltage switch gear
Emergency power supply system
a. Power generation
b. Uninterupted Power Supply system (UPS)
Electrical utility equipment and fittings
Lab equipment
PABX systems
Office equipment
Audio visual equipment
QMS, automatic doors, walkie talkie
Electronic equipment
Renovation works

To ensure mechanical infrastructure is always in good condition.
To ensure services given achieve the objective of Department of Development and Estate Maintenance.

Civil Engineering Division provides infrastructure and engineering support, environmental support, housing and landscaping management, assets maintenance, and skilled personnel to design, construct and maintain facilities for University Malaya and keep all utility infrastructures in safe operating condition while seeking renovation and improvement of the facilities.

Ascertain needs for facilities and infrastructure to provide condusive environment for learning, teaching and research
Ascertain needs for facilities and infrastructure upgrading to accomodate growth of services at the university
Monitor, supervise and evaluate progress of projects including expenditure and work implementation in accordance with the organisation needs
Prepare project progress reports

To ensure at least 70% of quotations requested by Management & Maintenance and Development & Maintenance Out Of Campus Division are tendered an completed.

Cost management
  a. Project cost planning and analysis
  b. Administer matters relating to contracts including evaluating payments and cost comparison
  c. Preparation of bills of quantities
  d. Value management
Contracts administrative and quantity surveying
  a. Preparation of cost estimate
  b. Preparation of tender documentation and evaluation
  c. On-site measurements
  d. Final accounts
  e. Contract administration

To ensure leased / rental and property management is implemented and maintained in coordination with objective of Department of Development and Estate Maintenance.

Properties management
a. Valuation of properties and space
b. Land and building procurement
Asset management
  a. Inventories/assets including disposal
  b. Distribution & donation of condemned assets and their replacement (Vot H)
  c. Asset inspections and auditing
Space management
  a. Registration of space codes, space inspection and audit
  b. Measurement of space
  c. Providing space information to departments/students upon request

Ensures at least 70% from requests of working drawing from other divisions in Department of Development and Estate Maintenance can be completed.

Design consultation services
Layout planning concepts services
Preparation of presentation/technical drawings
Supervise development and maintenance projects
Provide standards (design/space) for University's use
Control and manage drawing records of completed buildings (As-built drawings/survey,etc.)

To ensure budget given are spent according to plan
To ensure that production of purchase order and payments are processed within time given.
To ensure procedures are followed accordingly by all departments/units as been set out by Bursar.
To monitor expenditures by all departments/units from time to time.
To process purchase order.
To process payment that has been endorsed by relevant authorized personnel.
To manage and process overtime and mileage claims.
To manage petty cash claims.
To reconcile with Bursar account.
To prepare monthly finance report, statistic of invoice received report, registration of purchase order report and payment made to contractor by account report.

Monitoring annual budget, operating budget and other budgets from time to time
Processing purchase orders and payment vouchers
Managing claims for overtime, travelling, transportation, petty cash and postal orders as proceeds of sale of quotation documents
Accounts liaison with Treasury
Preparing monthly financial reports and finance related working papers
Coordinating proposed expenditure under Modified Budgeting System (MBS)

Last updated : 17th October 2011